Never miss a bid deadline again
Forward the invitation. Postail reads the deadline out of it and reminds you
before it closes. No signup, no software, no app to open.
Forward any invitation to bid to
bids@tgorman.com
You'll get a confirmation back in seconds.
How it works
- Forward the ITB. From Outlook, Gmail, your phone, anywhere. No note
needed.
- Postail reads it and emails you back exactly what it found: general
contractor, project, scope, and the bid date.
- You get reminded a week out, three days out, the day before, and the
morning it's due.
- Reply DONE when you've submitted, and the reminders stop.
Why this exists
Invitations arrive from BuildingConnected, Procore, ConstructConnect, Pantera, and from
project managers who use none of them. Each of those platforms only shows you the bids it
sent. Nothing shows you all of them at once, which is the only view that matters when
you're deciding what to chase this week.
Your inbox already has all of them. This just makes your inbox remember.
It tells you when it isn't sure. If the deadline is only in an
attachment, or the email says something vague like "bids due end of next week," Postail
says so instead of inventing a date. A wrong date on your calendar is worse than no
date.
It knows what a bid email actually looks like
- An RFI cutoff is not the bid date, even when it's listed first
- An addendum that moves the date wins over the original invitation
- A stated timezone is honoured, so "2 PM Pacific" doesn't land three hours off
- Award notices and prequalification renewals use the same vocabulary and are correctly
ignored
Reminders for everything else too
Forward any other email with a line on top like "remind me Friday" or
"chase this in 3 days" and you'll get a single nudge at that time. Useful for the
submittal you're waiting on, or the GC who went quiet.
"Am I handing you my inbox?"
No, and the design makes that structurally true rather than a promise you have to take
on faith.
- Postail has no access to your mailbox. There's nothing to sign in
to, no OAuth screen, no permission granted. It sees exactly the emails you choose to
forward and cannot reach anything else — including the rest of the thread, your other
mail, your contacts, or your calendar. There's nothing to revoke because nothing was
ever granted.
- The body of your email isn't stored. What's kept is the subject
line, the general contractor, the project name, the scope line, and the deadline. The
email itself is read to find those and then discarded.
- It only ever emails you. Never your contacts, never the GC, never
anyone else. There is no code path that sends to a third party.
- The text is sent to Anthropic's Claude API to pull out the deadline.
Anthropic does not train on commercial API data. That's the one place your forwarded
text goes besides this service.
- Reply DELETE and it's gone. Immediately, no confirmation step, no
"are you sure". Your address, your tracked bids, everything. Forward something afterwards
and you're a stranger again.
Reply STOP to end reminders but keep your history, or
DELETE to erase everything. Full detail in the
privacy policy.
The honest bit
This is early, and it's built and run by one person who works in the
industry. It reads the email you forward and nothing else, it only ever emails you, and it
never emails your contacts or your clients. If a deadline comes back wrong, reply and tell
me — that's the most useful thing you can do, and I read every one.
Always check the date against the invitation. Postail is
a safety net, not a system of record. You're still the one responsible for the bid.